Effective Date: March 31, 2025
SchoolBotz (“we,” “our,” or “us”) is committed to protecting the privacy of educators, students, administrators, and families who use our AI-powered services. This Privacy Policy explains how we collect, use, protect, and share your information.
By using SchoolBotz, you agree to the practices described in this policy.
1. Who This Policy Applies To
This policy applies to all users of the SchoolBotz platform, including school administrators, educators, students, and parents.
We are particularly committed to ensuring compliance with:
- FERPA (Family Educational Rights and Privacy Act)
- COPPA (Children’s Online Privacy Protection Act)
- Other applicable federal, state, and local data privacy laws
2. What Information We Collect
We may collect the following types of information:
A. Personal Information
- Name, email address, role (e.g., teacher, student, admin)
- School name, district, and contact details
- Login credentials (encrypted)
B. Educational & Operational Data
- Class schedules, academic records, attendance, behavioral data
- Uploaded documents, lesson plans, or curriculum content
C. Technical Information
- IP address, browser type, device information
- Usage patterns and activity logs within the platform
We do not knowingly collect personal data directly from students under 13 without verified school or parental consent.
3. How We Use Your Information
We use your information to:
- Deliver, maintain, and improve SchoolBotz services
- Personalize the user experience and support educational goals
- Provide technical support and customer service
- Analyze platform usage for improvements
- Comply with legal obligations
We do not sell or rent your data to third parties. Ever.
4. How We Share Your Information
We may share limited data:
- With your school or district, in accordance with their policies
- With trusted third-party service providers (e.g., cloud hosting) who are contractually obligated to keep information secure and confidential
- When required by law, court order, or to protect the safety of users
All vendors and partners undergo data privacy vetting and must comply with strict confidentiality and security standards.
5. Data Storage & Security
We use industry-standard encryption and security protocols to protect data both in transit and at rest. Our systems are hosted on secure servers in the U.S.
Access to student data is strictly limited to authorized personnel only.
6. Student Data & FERPA
We handle student data solely on behalf of and under the direction of the educational institution. All student information is the property of the school or district.
We sign Data Privacy Agreements (DPAs) with districts when required and comply fully with FERPA regulations.
7. Your Rights
As a user, you have the right to:
- Access or update your personal information
- Request deletion of your account (through your school or admin if data belongs to an institution)
- Opt out of non-essential data collection or communications
For student data, requests must come through the responsible school or district in accordance with FERPA.
8. Cookies & Tracking Technologies
We may use cookies to:
- Maintain login sessions
- Understand usage to improve the platform
- Remember user preferences
You can manage cookies through your browser settings.
9. Data Retention
We retain personal and educational data only as long as needed to provide our services or as required by law. Schools may request deletion of data at any time.
10. International Users
Our services are intended for use within the United States. If you access SchoolBotz from outside the U.S., you do so at your own initiative and risk.
11. Changes to This Policy
We may update this policy as technology, legal requirements, or our services evolve. We will notify users of significant changes via email or platform alerts.
12. Contact Us
For questions, requests, or concerns about this policy, please contact us:
📧 Email: privacy@schoolbotz.com
🌐 Website: https://schoolbotz.com